International Venue Group, which has been appointed by DFAT to oversee all staffing, retail and operations services of the Australian pavilion at Shanghai World Expo 2010, is now accepting registration for the procurement of a variety of products - from retail to food and beverage, operational and furniture equipment and VIP functions.

INTRODUCTION

Australia is participating at the World Exposition to be held in Shanghai, China from 1 May to 31 October, 2010. There are over 200 confirmed participants and a forecast attendance of 70 million to the expo site, which covers 5.28 square kilometres on the banks of the Huangpu River in central Shanghai.

The event will be the biggest World Expo in the history of world expositions.

This presents opportunities for companies to become involved as potential suppliers to the pavilion.

This document outlines the Australian pavilion and the areas requiring supply.

OVERVIEW OF THE AUSTRALIAN PAVILION AT WORLD EXPO 2010

Australia's pavilion at the Shanghai World Expo will address the expo's ‘Better City, Better Life' theme by highlighting Australia's strong and vibrant economy; our commitment to sustainable development; our technological expertise and innovation; our world-class research facilities and education system and our rich and diverse culture. It will also promote Australian cities, which are consistently ranked as among the most liveable in the world, as great places in which to study, live and work.

Based on previous expo experience, the pavilion is expected to attract some seven million visitors, predominantly from China, over the six months of Expo.

SUPPLY TO THE AUSTRALIAN PAVILION

When representing Australia at the expo, the organisers wish to offer as many items representative of Australia as possible to visitors to the pavilion and customers at the retail areas.

The pavilion is currently seeking expressions of interest to supply the pavilion in the following areas:

1. Operational equipment and furniture;
2. VIP functions;
3. Food;
4. Beverage; and
5. Retail products.

 
OUTLINE OF PAVILION AREAS AND SUPPLY REQUIRED

The pavilion will source a wide range of supplies and these have been summarised below. The list is not intended to be exhaustive but to give an indication of the general needs of the pavilion.

VIP FUNCTIONS AREA

The VIP Functions area will occupy the upper levels of the pavilion with 250 hosted events over the course of expo catering to more than 10,000 guests.

RETAIL AREAS

World Expo 2010 presents an opportunity for Australian suppliers to sell their goods at the Australian pavilion. With an estimated forecast attendance of seven million visitors to the Australian pavilion, this represents approximately 38,000 people per day. The pavilion retail areas will also attract media attention due to the unique quality goods to be offered to customers, of which 90% are expected to be from China.

As at World Expo 2005, all visitors to the pavilion will exit the pavilion past the retail areas. In addition, approximately 15% of the 3.6 million visitors to the Australian pavilion came specifically for the retail areas via direct access – numbers are expected to be greater in 2010.

The Gift Store

The Gift Store aims to contribute to the pavilion experience by offering a specifically selected range of goods appealing to the Chinese market and provide a uniquely Australian memory of their visit to the pavilion.  The expected categories of goods to be sold are gifts, personal items, clothing, packaged food and health products.

The Aussie Grill and Sand Bar
The Aussie Grill is the food and beverage outlet that will offer tastes of Australian food and drinks.

PAVILION OPERATIONS

The day to day operations of the pavilion will also require specific items to allow efficient delivery of services.

Outline of items to be supplied:

VIP Functions equipment
 
• Linen
• Table Centres
• Room Decorations
• Kitchen pots and pans
• Cutlery – including Chopsticks 
• Glassware
• Crockery
• Corporate Gifts

Pavilion operations equipment
 
• Bollards for queue management
• Two-way radios
• Storage shelving systems
• Cleaning Products
• Soaps & Hand creams

Beverages
 
• Spirits
• Beer
• Wine
• Soft Drink
• Juice
• Water
• Coffee

Meat
 
• Australian Native / Game
• Beef
• Lamb
• Other – Chicken, Pork etc

Seafood
 
• Abalone
• Prawns
• Crayfish
• Fish – Salmon, Barramundi etc
• Oysters
• Smoked Salmon

Dairy
 
• Milk (UHT & powdered)
• Yoghurt
• Cheese
• Ice Cream

Snacks
 
• Biscuits
• Chocolates
• Nuts
• Crisps
• Nougat  

Other food items
 
• Honey & Jams
• Native Flavours & Spices
• Pies
• Fruit and vegetables
• Chocolate
• Sauces
• Pantry Items

Retail products
 
• Clothing
• Children’s products
• 'Australiana’
• Leather hats
• Indigenous products
• Toys
• Plush products
• Tableware
• Cosmetics
• Lanolin products
• Woollen products
• Vitamins
• Eastern medicinal products
• Pin badges
• Photographs
• Postcards
• Books
• Stamps
• DVDs
• Special interest items
• Key rings
• Packaged foods
• Packaging
• Fashion items and accessories

While the list is not exhaustive, it outlines the types of goods being required.
 
SUBMITTING YOUR EXPRESSION OF INTEREST

To register your interest, an electronic form must be completed. To receive a copy of the file, please email This e-mail address is being protected from spambots. You need JavaScript enabled to view it with the subject line “Australian pavilion EOI file request”.

Completed Expressions of interest documents must be electronically received by 1 June 2009,as per the instructions received when the electronic file is requested.

Expressions of interest that are submitted will be forwarded to pavilion organisers and your company details will be entered onto a register to be assessed for procurement.

We hope that there is an opportunity for your company to participate in this unique opportunity which we believe will provide you with opportunity to best showcase and expand your business in China.